19 Features · Core Operations · From $97/mo

Invoicing, Expenses, Receipts, Payments, Credit Notes, Recurring Billing, Smart AI Forms, Approval Workflows — All in One Place.

Every app you're paying for separately? It's already here. Running. Connected. From $97/month.

Built for the Australian operator who's tired of paying $500/month for 6 apps that don't talk to each other.

Every feature. Every tier. All here.

19 features in this category — from Starter to Enterprise.

Enterprise

Approval Workflows

Multi-step approval chains for invoices, expenses, and purchase orders. Route approvals by amount threshold, department, or custom rules. Full audit trail on every decision.

Replaces manual email approval chains

Growth

Smart AI Forms

AI-assisted form completion that pre-fills fields from historical data, detects anomalies in entries, and suggests corrections before submission. Learns your patterns over time.

Reduces data entry errors by auto-filling from history

Growth

Sales Orders

Convert quotes to sales orders, track fulfilment status, and auto-generate invoices on completion. Links directly to inventory for stock allocation.

Growth

Recurring Invoices

Set up recurring billing schedules — weekly, fortnightly, monthly, quarterly, annually. Auto-generate and send invoices on schedule with payment reminders attached.

Replaces manual monthly billing runs

Growth

Invoice Templates

Customisable invoice templates with your branding, payment terms, bank details, and ABN. Multiple templates per business for different client types.

Starter

Invoices

Create, send, and track invoices with real-time payment status. Automatic overdue detection and follow-up scheduling. GST calculations built in for Australian businesses.

Replaces $85/mo Xero invoicing

Starter

Expenses

Track and categorise business expenses with receipt capture. Automatic GST extraction, BAS category assignment, and budget impact calculations in real time.

Replaces $15/mo Expensify

Starter

Customers

Complete customer records with contact details, invoice history, payment behaviour, and communication timeline. Know your customer before you pick up the phone.

Starter

Products

Product and service catalogue with pricing tiers, tax codes, and unit tracking. Link products directly to invoices, quotes, and inventory.

Starter

Quotes

Generate professional quotes, track acceptance rates, and convert accepted quotes to invoices in one click. Expiry dates and follow-up reminders included.

Starter

Estimates

Create detailed project estimates with line items, labour, materials, and markup. Track estimate-to-actual variance after the job is complete.

Starter

Receipts

Capture receipts via photo or upload. AI extracts vendor, amount, date, GST, and category automatically. Matched to expenses and ready for BAS.

Replaces $11/mo Dext receipt scanning

Starter

Payments

Record payments received against invoices, track partial payments, and reconcile with bank feeds. Payment status visible across the entire OS.

Starter

Vendors

Manage supplier relationships with payment terms, purchase history, and outstanding balances. Track who you owe and when it's due.

Starter

Accounting

Double-entry accounting with automated journal entries from invoices, expenses, and payments. Australian chart of accounts structure. GST tracking built in.

Starter

Chart of Accounts

Australian-standard chart of accounts pre-configured for your industry. Customisable account codes, groups, and reporting hierarchy.

Starter

Credit Notes

Issue credit notes against invoices, track credit balances per customer, and apply credits to future invoices. Full GST adjustment handling.

Starter

Transactions

Unified transaction feed from all sources — bank feeds, manual entries, invoices, expenses. Filter, search, and reconcile from one view.

Starter

Data Import

Import customers, products, invoices, and chart of accounts from CSV or directly from Xero, MYOB, and QuickBooks. Mapped fields, duplicate detection, and validation.

AI agents that run this for you

These agents work 24/7. No prompting. No supervision. Included in your plan.

Starter

Automated Invoice Generation

Creates invoices from completed jobs, timesheet entries, or recurring schedules — without human prompting.

Replaces $320/mo manual invoicing time

Starter

Automated Invoice Followup

Detects overdue invoices and sends follow-up sequences at configurable intervals. Escalates to task creation for persistent non-payers.

Replaces $200/mo collections effort

Starter

Automated Receipt Processing

Extracts vendor, amount, date, GST, and category from receipt images. Creates expense records automatically.

Replaces $480/mo bookkeeper data entry

Starter

Automated Expense Categorization

Categorises expenses into the correct BAS categories, assigns GST codes, and flags anomalies for review.

Replaces $480/mo categorisation labour

Starter

Automated Bank Reconciliation

Matches bank feed transactions to invoices and expenses daily via Basiq live bank feeds. Flags exceptions for human review.

Replaces $960/mo reconciliation labour

Multi-chain automation recipes

Each recipe chains 2–5 agents together in automated workflows. One trigger. Multiple actions. Zero manual steps.

Invoice Generation Pipeline

Starter

Invoice GenerationInvoice PDF DeliveryClient Notification

Invoice created, PDF generated, and client notified — automatically when a job closes or schedule triggers.

Overdue Invoice Recovery

Growth

Invoice FollowupLate Fee CalculatorPayment RemindersEscalate Task

Overdue invoices detected, late fees calculated, reminder sequence triggered, and escalation task created for persistent cases.

Receipt to Expense Pipeline

Growth

Receipt ProcessingExpense CategorizationExpense Approval RoutingCreate ExpenseNotify

Receipt captured, expense categorised, routed for approval, record created, and finance team notified — zero manual steps.

Daily Bank Reconciliation

Starter

Bank ReconciliationDuplicate DetectionExpense Anomaly DetectorNotify

Bank transactions reconciled daily, duplicates caught, anomalies flagged, and discrepancy report delivered to your inbox.

The apps you're paying for separately

Add them up. Then look at what you'd pay with XIntelliSync.

Xero

Invoicing + bank feeds + basic reporting · Growing plan — payroll & multi-currency are add-ons

$85

MYOB Business

Invoicing + expenses + basic payroll · Lite plan — no inventory, no multi-currency

$70

Dext (receipt scanning)

Receipt capture and data extraction · Per-user pricing — team of 3 = $33/mo

$11

Expensify

Expense tracking and approval workflows · Per-user — team of 5 = $75/mo

$15

Stripe Invoicing

Basic online invoicing · *0.4% per paid invoice + payment processing fees

Free*

Your current stack$181/mo

XIntelliSync (all included)

$97/mo

Save $84/mo · $1008/year

What you get from $97/month

19 core operations features — invoicing, expenses, receipts, quotes, estimates, payments, credit notes, accounting, and more — all connected

5 AI agents running your invoicing and expenses 24/7 — no manual prompting, no supervision

4 multi-chain automation recipes that chain agents together into complete workflows

GST calculations, BAS category assignment, and Australian chart of accounts — built in, not bolted on

Live bank feeds via Basiq with AI-assisted reconciliation — not manual matching

Recurring billing with automatic invoice generation and payment reminders on schedule

Receipt capture with AI extraction — vendor, amount, date, GST, category in seconds

Data import from Xero, MYOB, QuickBooks — mapped fields, duplicate detection, validation

Full audit trail on every invoice, expense, payment, and approval decision

No per-user pricing — your entire team accesses the OS on one flat monthly subscription

Connected across your entire business

This isn't a standalone module. It's connected to every other part of the OS.

When you send an invoice, the OS updates your cash flow forecast, adjusts your BAS calculation, and allocates stock from inventory — in one transaction.

When an expense is categorised, the Profit & Loss updates in real time, the budget tracker adjusts, and the BAS agent picks up the GST code.

When a payment is received, the invoice is marked paid, the bank reconciliation agent matches it, and the customer's payment behaviour score updates.

When a receipt is processed, the expense is created, the category is assigned, and the approval workflow triggers — if the amount exceeds your threshold.

Two versions of your business. Choose one.

Before XIntelliSync

Xero for invoicing. Dext for receipts. Expensify for expenses. Stripe for payments. None of them talk to each other.

Bank reconciliation is a manual ritual — matching transactions line by line, every week.

Overdue invoices sit unnoticed until cash flow becomes a problem. Follow-ups happen when you remember.

BAS preparation means exporting data from 3 apps, cross-referencing in a spreadsheet, and hoping the GST codes are right.

Receipt processing is a shoebox of paper or a camera roll of photos that never get categorised.

Approval workflows are email chains — "can you approve this?" with no audit trail and no accountability.

After XIntelliSync

Invoicing, expenses, receipts, payments, accounting — one OS. Connected. Every transaction flows through.

Bank reconciliation runs daily via AI agent. You review exceptions. The matching is done.

Invoice Followup agent detects overdue invoices automatically. Reminder sequences fire without being asked.

BAS categories assigned in real time by the Expense Categorization agent. When BAS quarter arrives, the data is ready.

Receipt Processing agent extracts vendor, amount, date, GST, and category from the image. Expense created automatically.

Approval Workflows route by amount threshold, department, or custom rules. Full audit trail. No email chains.

The reasons operators switch

Xero has zero AI agents. MYOB has zero. QuickBooks has zero.

They announced "AI features." None of them shipped agents that actually run your invoicing, categorise your expenses, or reconcile your bank feed without being asked. XIntelliSync shipped 150.

You're paying for 5 apps to do what one OS does.

Xero ($85) + Dext ($11) + Expensify ($15/user) + Stripe Invoicing (0.4% per invoice) + approval tool ($20/user). Add it up. Then compare to $97/month for everything.

Your "tech stack" is held together with CSV exports.

Export from Xero. Import to the CRM. Export from the CRM. Import to the project tool. Every handoff is a data integrity risk. One OS eliminates all of them.

Manual bank reconciliation in 2026 is a choice.

XIntelliSync's Bank Reconciliation agent matches transactions daily via Basiq live bank feeds. Duplicate Detection catches double-ups. Anomaly Detector flags outliers. You review. That's it.

If your accounting software can't act, it's a spreadsheet with a login.

Software that records what happened is a ledger. Software that detects an overdue invoice, sends a follow-up sequence, calculates a late fee, and creates an escalation task — that's an operating system.

Simple pricing. No hidden costs.

First month 50% off. No setup fees. Cancel anytime.

Starter

$97/mo

First month $48.50

50 AI agents

Common questions

Can I import my data from Xero, MYOB, or QuickBooks?+

Yes. XIntelliSync includes a data import wizard that maps fields from Xero, MYOB, QuickBooks, and CSV files. Customers, products, invoices, chart of accounts, and transaction history. Duplicate detection and validation included.

How does recurring invoicing work?+

Set up a billing schedule — weekly, fortnightly, monthly, quarterly, or annually. XIntelliSync auto-generates the invoice on schedule, sends it to the client, and queues payment reminders. The Recurring Invoice Generation agent handles the entire cycle.

Is GST and BAS handled automatically?+

GST is calculated on every invoice and expense. The Expense Categorization agent assigns BAS categories in real time. When your BAS quarter arrives, the data is already prepared — you review it, your accountant signs off, and you lodge via the ATO Business Portal.

What does the Bank Reconciliation agent actually do?+

It connects to your bank via Basiq read-only bank feeds, matches transactions to invoices and expenses daily, flags exceptions for human review, and detects duplicates. The Expense Anomaly Detector runs alongside it to catch outliers.

Do I need separate receipt scanning software?+

No. The Receipt Processing agent extracts vendor, amount, date, GST, and category from uploaded receipt images. It creates the expense record automatically and assigns the correct BAS category. No Dext. No Hubdoc. No manual entry.

How are approval workflows configured?+

Route approvals by dollar amount threshold, department, user role, or custom rules. Multi-step chains supported — e.g. expenses over $500 go to the finance manager, over $5,000 go to the director. Full audit trail on every decision. Enterprise tier.

What happens when an invoice goes overdue?+

The Invoice Followup agent detects it automatically and triggers a configurable reminder sequence. If the client doesn't respond, the Late Fee Calculator runs and an escalation task is created for your team. No manual monitoring required.

Is there per-user pricing?+

No. XIntelliSync uses flat monthly pricing — $97 Starter, $297 Growth, $497 Enterprise. Your entire team accesses the OS. No per-seat charges. No per-user add-ons.

Can I generate credit notes and track customer credits?+

Yes. Issue credit notes against any invoice, track credit balances per customer, and apply credits to future invoices. GST adjustments are handled automatically.

What's the difference between Starter, Growth, and Enterprise for Core Operations?+

Starter ($97/mo) includes invoicing, expenses, quotes, receipts, payments, credit notes, accounting, recurring invoices, and 50 AI agents. Growth ($297/mo) adds invoice templates, smart AI forms, sales orders, and 100 agents. Enterprise ($497/mo) adds approval workflows and 150+ agents.

Does XIntelliSync handle multi-currency?+

Multi-currency support is available on the Growth tier and above. Convert between currencies, track exchange rate gains/losses, and generate reports in AUD or the original currency.

How does this compare to Xero's Growing plan?+

Xero Growing ($85/mo) covers invoicing and bank feeds. XIntelliSync Starter ($97/mo) covers invoicing, expenses, quotes, receipts, payments, credit notes, accounting, a chart of accounts, data import, AND 50 AI agents — plus CRM, payroll, inventory, projects, and analytics. For $12/mo more, you get the entire OS.

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