Education & RTO · ASQA Tracked · CRICOS Compliance · From $97/mo

The AI Business OS for Australian Education Providers & RTOs.

150+ AI agents handle ASQA compliance tracking, student fee billing, CRICOS obligations, Education Award payroll, and BAS — so you deliver training, not just administer it.

Built for the RTO director and training business owner who went into education to build capability, not to spend every week on compliance documentation and student billing.

What XIntelliSync covers for Education & RTO operators

Australian education providers (schools, RTOs, higher education, tutoring) operate under the Education and Training Reform Act and ASQA or TEQSA accreditation regimes, with revenue tied to enrolment cycles, government funding tranches, and student fee schedules. They face the Educational Services Award (various subclasses), VET Student Loans compliance, AVETMISS Quality Indicators data reporting, working-with-children check tracking, NDIS provider obligations for special-needs services, and standard BAS, GST, super, and STP Phase 2.

What Education & RTO operators get on day one

Every item below is included in your flat monthly subscription. No add-ons.

ASQA registration renewal and annual declaration tracking — preparation begins 12 months before deadline
CRICOS obligations monitored — ESOS Act compliance, tuition protection tracking, student welfare obligations
Educational Services Award payroll — trainer, assessor, and admin classifications applied correctly
GST-free accredited vs taxable non-accredited training split — BAS correct from day one
Student fee billing automated — enrolment, instalment, and corporate invoicing all automated
Live in under 10 minutes — education industry configuration from day one

Your price

From $97/month

From $48.50 first month — no setup fee

Education & RTO compliance. Built in — not bolted on.

AI agents track every deadline. You get an alert before it becomes a fine.

Regulatory bodies tracked

ASQA (Australian Skills Quality Authority)

RTO registration renewal, standards compliance, audit preparation, scope of registration

CRICOS (Commonwealth Register of Institutions and Courses for Overseas Students)

International student obligations, ESOS Act compliance, tuition protection obligations

Fair Work Commission — Educational Services Award 2020

Classification levels for trainers, assessors, and admin staff; overtime obligations

ATO — GST-free education and BAS

GST-free treatment of approved courses, taxable short courses, FEE-HELP interaction

Deadlines tracked automatically
ASQA RTO registration renewal: every 5 years, preparation tracked 12 months out
ASQA annual declaration: annually, tracked by XIntelliSync
CRICOS obligations: ongoing — tuition protection, student welfare obligations tracked
BAS quarterly: 28 Oct / 28 Jan / 28 Apr / 28 Jul
Superannuation 12%: 28th after each quarter end
STP Phase 2 finalisation: 14 July

The agents built for Education & RTO

Run 24/7. No prompting. No babysitting.

Starter $97

Automated Invoice Generation

Student fees invoiced on enrolment. Not when admin processes it.

Generates student fee invoices on enrolment completion, instalment schedule dates, or course completion milestones. Handles corporate training invoicing to employers separately.

RTOs with automated fee billing reduce student payment lag from 21 days to 7 days.

Starter $97

Automated Tax Deadline Alerts

ASQA annual declaration, CRICOS obligations, BAS — all tracked.

Monitors ASQA annual declaration dates, RTO registration renewal windows, CRICOS compliance obligations, and ATO deadlines. Alerts RTO director well before each obligation.

An ASQA non-compliance finding can suspend training delivery. Year-round tracking prevents surprises.

Growth $297

Automated Payroll Processing

Educational Services Award payroll. Trainer and assessor classifications correct.

Processes payroll for trainers, assessors, and admin staff under the Educational Services (Post-Secondary Education) Award 2020 — classification levels, overtime, and allowances.

Eliminates trainer classification errors that create underpayment liability for RTOs.

Starter $97

Automated BAS Preparation

GST-free approved courses vs taxable short courses — split correctly.

Applies GST-free treatment to approved AQF courses and GST to taxable short courses and non-accredited training. Prepares quarterly BAS from live enrolment and fee data.

Education GST is complex — getting the accredited/non-accredited split wrong creates ATO liability.

The shift Education & RTO operators make when they switch.

Before XIntelliSync
✕ASQA annual declaration deadline is tracked by whoever remembered to set a reminder last year.
✕CRICOS obligations are managed by the international student coordinator who might be leaving.
✕Trainer classifications under the Educational Services Award are whatever the original setup was.
✕Student fee invoicing is done in batches when admin has time between training sessions.
✕GST treatment of accredited vs short courses is guessed at and corrected by the accountant annually.
After XIntelliSync
ASQA obligations tracked and alerted automatically. Declaration preparation starts 60 days out.
CRICOS obligations monitored throughout the year. No end-of-year scramble.
Educational Services Award applied correctly. Trainer, assessor, and admin — right every pay run.
Student fees invoiced on enrolment and instalment schedule. No admin bottleneck.
Accredited vs non-accredited GST split pre-configured. BAS correct from the first quarter.

An ASQA non-compliance finding can suspend your training delivery. Immediately.

ASQA Standards for RTOs require ongoing compliance — not just at audit time. Training and assessment quality, trainer qualifications, and student record-keeping must be maintained year-round. XIntelliSync tracks your compliance obligations continuously.

CRICOS obligations are ongoing. One missed deadline affects international student visas.

CRICOS registration requires continuous compliance with ESOS Act obligations including tuition protection, student welfare, and visa condition monitoring. A single breach affects your entire international student cohort. XIntelliSync monitors every obligation.

RTO fee billing is complex. Student instalment defaults are expensive to chase.

RTOs with multiple instalment plans across domestic and international cohorts have dozens of payment dates to track. XIntelliSync automates billing on schedule and follows up defaults automatically — reducing bad debt and admin overhead.

Education GST is one of the most misunderstood tax obligations in Australia.

GST-free treatment applies to approved AQF-aligned courses. Non-accredited short courses are fully taxable. Getting this wrong by 20% of revenue creates significant ATO liability. XIntelliSync pre-configures the correct treatment for every course type.

One price. Everything included.

No setup fees. No per-agent charges. No per-employee add-ons.

Starter

$97/mo

First month $48.50

50 AI agents included

Most Popular

Growth

$297/mo

First month $148.50

100 AI agents included

Enterprise

$497/mo

First month $248.50

150 AI agents included

Common questions from Education & RTO operators

Does XIntelliSync handle ASQA compliance tracking for RTOs?
Yes. XIntelliSync tracks ASQA RTO registration renewal windows, annual declaration dates, and audit preparation milestones. Alerts are sent to the RTO director 60 days before each obligation.
Does XIntelliSync handle CRICOS obligations for international student providers?
Yes. XIntelliSync tracks CRICOS compliance obligations under the ESOS Act — tuition protection, student welfare, and ongoing registration conditions. Alerts are sent before each obligation deadline.
Does XIntelliSync handle Educational Services Award payroll?
Yes. XIntelliSync processes payroll under the Educational Services (Post-Secondary Education) Award 2020 — including classification levels for trainers, assessors, and admin staff, overtime, and allowances.
How does XIntelliSync handle GST for RTOs and education businesses?
XIntelliSync applies GST-free treatment to approved AQF-aligned accredited courses and GST to non-accredited short courses and corporate training. The split is pre-configured during onboarding based on your course register.
Does XIntelliSync handle student fee billing and instalment management?
Yes. XIntelliSync generates student invoices on enrolment, fires instalment reminders on schedule, and follows up overdue payments automatically. Corporate training invoices to employers are handled separately.
Is XIntelliSync suitable for private schools and higher education providers?
Yes. Private schools, higher education providers, and corporate training companies all use XIntelliSync for automated fee billing, payroll, compliance tracking, and BAS preparation.
What does XIntelliSync cost for education providers and RTOs?
Starter: $97/month (50 agents, first month $48.50). Growth: $297/month (100 agents, first month $148.50, includes payroll). Enterprise: $497/month (150+ agents, first month $248.50). No per-student or per-course fees.
Does XIntelliSync help with FEE-HELP and VSL reporting obligations?
XIntelliSync tracks FEE-HELP and VSL reporting schedules and alerts before each reporting deadline. The actual census date reporting and provider obligations are tracked as deadline alerts — external lodgement is via the ATO/Study Assist portal.

Related pages

Compliance regimes for Education & RTO

The Learn Centre pillars covering the regulatory regimes most relevant to Education & RTO businesses. Each pillar tells you upfront what XIntelliSync prepares vs what stays your obligation.

Privacy Act / APP / NDBWHS AustraliaPayroll Compliance AustraliaAll 8 clusters in the Learn Centre

Your Education & RTO OS. Live in under 10 minutes.

No setup fee. First month 50% off. ASQA tracking, student fee billing, and Award payroll configured for your RTO in under 10 minutes.

The Trust Stack

34 compliance frameworks. Your data passes through every framework your industry is audited by.

Every AI action runs through 356 XGVS gates — BAS, STP Phase 2, GST, Payday Super, Privacy Act, Fair Work with 121 awards, Essential 8, and more. One gate fails, the action halts and tells you why.

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