HR & People · Labour Hire Licensing · Placement Billing · From $97/mo

The AI Business OS for Australian HR & People Businesses.

150+ AI agents handle placement invoicing, contractor payroll, labour hire compliance, BAS, and cash forecasting — so you place people, not paperwork.

Built for the recruiter, HR consultant, and people advisory firm that's better at placing talent than managing the financial and compliance complexity of a labour-intensive business model.

What XIntelliSync covers for HR & People operators

Australian HR consulting, recruitment, and workforce management businesses operate under the Fair Work Act 2009, the National Employment Standards (NES), Modern Awards (121 in current consolidation), the Independent Contractors Act 2006 for the contractor / employee distinction, sham contracting penalties of $16,500+ per breach under Fair Work Act section 357, Workers Compensation per state, Privacy Act handling of employee personal information, and the Workplace Surveillance Act in NSW. They face standard BAS, GST, super, and STP Phase 2.

What HR & People operators get on day one

Every item below is included in your flat monthly subscription. No add-ons.

Labour hire licence renewal tracking per state (VIC, QLD, SA) — alert 90 days before each deadline
Placement fee invoicing automated — invoice fires on candidate start date, percentage calculated
Dual payroll streams: internal recruiter staff + on-hired contractor payroll both handled
Annual labour hire compliance statements tracked — preparation alerts 60 days before each lodgement
BAS with placement fee GST and management fee GST — prepared from live billing data
Live in under 10 minutes — HR and recruitment configuration from day one

Your price

From $97/month

From $48.50 first month — no setup fee

HR & People compliance. Built in — not bolted on.

AI agents track every deadline. You get an alert before it becomes a fine.

Regulatory bodies tracked

State Labour Hire Licensing Authorities (VIC LHA, QLD OIR, SA CBS)

Labour hire licence renewal, annual compliance statements, provider obligations

Fair Work Commission — Labour Market Assistance Industry Award 2020

Classification levels for employment consultants, recruiters, and admin staff

ATO — GST and BAS

GST on placement fees, contractor management fees, retained search fees, and BAS

Deadlines tracked automatically
Labour hire licence renewal: annually per state, tracked 90 days out
BAS quarterly: 28 Oct / 28 Jan / 28 Apr / 28 Jul
Superannuation 12%: 28th after each quarter end
STP Phase 2 finalisation: 14 July
Annual labour hire compliance statement: annually per state (VIC, QLD, SA)

The agents built for HR & People

Run 24/7. No prompting. No babysitting.

Starter $97

Automated Invoice Generation

Placement confirmed. Invoice generated. Same day.

Generates placement fee invoices on candidate start date — including placement percentage, GST, payment terms, and guarantee period notation. Contractor management fee invoices on weekly billing cycle.

Recruitment agencies with automated placement billing collect fees 21 days faster on average.

Starter $97

Automated Tax Deadline Alerts

Labour hire licence, compliance statement, BAS — all tracked.

Monitors labour hire licence renewal dates per state, annual compliance statement deadlines, and ATO obligations. Alerts principal 60 days before each obligation.

Operating without a current labour hire licence is an offence in VIC, QLD, and SA. XIntelliSync prevents it.

Growth $297

Automated Payroll Processing

Contractor and permanent staff payroll — both handled correctly.

Processes payroll for internal recruiters under the Labour Market Assistance Award and contractor payroll for on-hired workers — PAYG withholding, super, and STP Phase 2 for all staff.

Eliminates the manual complexity of running two separate payroll streams simultaneously.

Starter $97

Automated Invoice Follow-up

Placement fees followed up professionally. Automatically.

Sends payment reminders for outstanding placement fees at day 7, 14, and 21 — in a professional tone appropriate for B2B client relationships.

Recruitment agencies average 52-day debtor terms. Automated follow-up cuts this to under 30 days.

The shift HR & People operators make when they switch.

Before XIntelliSync
✕Labour hire licence renewal dates for VIC, QLD, and SA are in three different email threads.
✕Placement fee invoices go out when the consultant remembers — sometimes a week after start date.
✕Running internal payroll and contractor payroll simultaneously is two separate spreadsheets.
✕Placement fee debtors are chased when the principal notices they're overdue.
✕Annual compliance statements are a week of pulling documents together from three years' records.
After XIntelliSync
Labour hire licence renewal tracked per state. Alert 90 days out. Never lapse.
Placement invoice generated on candidate start date. Percentage calculated. GST applied. Sent.
Internal and contractor payroll processed correctly every fortnight. Two streams, one system.
Overdue placement fees followed up automatically. 52-day debtors become 28-day debtors.
Compliance statement data tracked year-round. Preparation in hours, not weeks.

Operating without a current labour hire licence is a criminal offence in VIC, QLD, and SA.

The maximum penalty for unlicensed labour hire in Victoria is $545,000. Queensland and South Australia have similar penalties. Licences renew annually. Annual compliance statements are required. XIntelliSync tracks every obligation and ensures nothing lapses.

Recruitment agencies have the longest debtors in professional services. And the most leverage to fix it.

A 52-day average debtor period on $3M placement revenue means $427K of outstanding receivables at any time. Automated same-day invoicing plus professional follow-up at day 7, 14, and 21 cuts this to under $230K. That's $197K of cash flow improvement.

Contractor payroll is a compliance minefield that grows with every placement.

On-hired contractors have specific payroll, PAYG, and super obligations distinct from permanent staff. Labour hire Award conditions apply. Getting these wrong — across 30 on-hired contractors — creates systematic Fair Work and ATO liability.

Placement guarantee periods make cash flow management uniquely complex in recruitment.

Most placement fees have a guarantee period — if the candidate leaves in 90 days, the fee is partially refunded or a replacement is provided. XIntelliSync tracks guarantee periods per placement and monitors for refund risk automatically.

One price. Everything included.

No setup fees. No per-agent charges. No per-employee add-ons.

Starter

$97/mo

First month $48.50

50 AI agents included

Most Popular

Growth

$297/mo

First month $148.50

100 AI agents included

Enterprise

$497/mo

First month $248.50

150 AI agents included

Common questions from HR & People operators

Does XIntelliSync handle labour hire licence compliance?
Yes. XIntelliSync tracks labour hire licence renewal dates per state (Victoria, Queensland, South Australia) and sends alerts 90 days before each renewal. Annual compliance statement deadlines are also tracked and alerted.
Does XIntelliSync handle placement fee billing for recruitment agencies?
Yes. XIntelliSync generates placement fee invoices automatically on candidate start date — calculating the placement percentage, GST, and guarantee period terms. Contractor management fee invoices are generated on the weekly billing cycle.
Can XIntelliSync handle both internal recruiter payroll and contractor payroll?
Yes. XIntelliSync processes internal staff payroll under the Labour Market Assistance Industry Award and on-hired contractor payroll with correct PAYG and super — both streams handled automatically.
Does XIntelliSync track placement guarantee periods?
Yes. XIntelliSync tracks guarantee periods per placement and flags when a candidate is approaching the guarantee window — giving the consultant advance notice to check in before a refund obligation is triggered.
How does XIntelliSync handle GST for recruitment agencies?
XIntelliSync applies GST to placement fees, contractor management fees, and retained search fees. It prepares quarterly BAS from live billing data.
Is XIntelliSync suitable for boutique and large recruitment firms?
Yes. Starter ($97/month) suits boutique recruiters and sole-practitioner HR consultants. Growth ($297/month) suits multi-consultant firms with contractor payroll. Enterprise ($497/month) suits national agencies.
Does XIntelliSync handle BAS for HR and recruitment businesses?
Yes. XIntelliSync prepares quarterly BAS from live placement fee, management fee, and operating expense data — including GST collected and input tax credits.
What does XIntelliSync cost for HR and people businesses?
Starter: $97/month (50 agents, first month $48.50). Growth: $297/month (100 agents, first month $148.50, includes payroll). Enterprise: $497/month (150+ agents, first month $248.50). No per-placement or per-contractor fees.

Related pages

Compliance regimes for HR & People

The Learn Centre pillars covering the regulatory regimes most relevant to HR & People businesses. Each pillar tells you upfront what XIntelliSync prepares vs what stays your obligation.

Payroll Compliance AustraliaPrivacy Act / APP / NDBWHS AustraliaAll 8 clusters in the Learn Centre

Your HR & People OS. Live in under 10 minutes.

No setup fee. First month 50% off. Labour hire licensing, placement billing, and contractor payroll configured for your firm in under 10 minutes.

The Trust Stack

34 compliance frameworks. Your data passes through every framework your industry is audited by.

Every AI action runs through 356 XGVS gates — BAS, STP Phase 2, GST, Payday Super, Privacy Act, Fair Work with 121 awards, Essential 8, and more. One gate fails, the action halts and tells you why.

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