8 Features · Projects & Time · 6 AI Agents · From $97/mo

Projects, Tasks, Time Tracking, Scheduling, Templates, Workflows — Delivery That Connects to Revenue.

6 AI agents managing your projects. Timeline generation, task scheduling, resource allocation, profitability analysis — all automated. No Monday. No Asana.

Built for operators who deliver projects AND run the business — not operators who manage a project tool as a second job.

Every feature. Every tier. All here.

8 features in this category — from Starter to Enterprise.

Enterprise

Workflow Builder

Visual workflow automation builder — create custom multi-step workflows with triggers, conditions, and actions. Connect any business process to automated execution.

Growth

Projects

Project management with milestones, budgets, team assignments, and progress tracking. Every project connected to invoicing and profitability analysis.

Replaces $10/seat Monday.com

Growth

Tasks

Task management with priorities, due dates, assignments, dependencies, and status tracking. Tasks feed into project timelines and team workload.

Growth

Time Tracking

Track billable and non-billable hours by project, client, or task. Timer-based or manual entry. Hours flow directly into payroll and invoicing.

Replaces $9/user Harvest

Growth

Project Templates

Save project structures as reusable templates — tasks, milestones, budgets, and team roles. Launch new projects in seconds from proven blueprints.

Starter

Calendar

Business calendar with appointments, deadlines, project milestones, and team availability. Connected to scheduling, tasks, and booking.

Starter

Schedule

Team scheduling with shift management, availability tracking, and capacity planning. See who is available, who is overloaded, and where gaps exist.

Starter

Booking Settings

Configure booking rules — availability windows, buffer times, appointment types, and client self-booking. Connected to your calendar and schedule.

AI agents that run this for you

These agents work 24/7. No prompting. No supervision. Included in your plan.

Growth

Project Timeline Generation

Generates project timelines from scope and resource availability. Maps dependencies, sets milestones, and calculates delivery dates.

Replaces $10/seat Monday.com

Growth

Task Scheduling

Schedules tasks based on dependencies and resource capacity. Balances workload across your team automatically.

Replaces $8/seat Asana

Growth

Resource Allocation

Allocates team members to projects based on skills, availability, and current workload. Prevents overallocation.

Replaces $15/user resource planning tool

Starter

Project Profitability Analyzer

Analyses project profitability by comparing budgeted costs against actual time, expenses, and revenue. Flags projects going over budget.

Replaces $30/mo project analytics

Growth

Resource Utilization Analyzer

Analyses team utilisation rates, identifies underutilisation, and recommends capacity adjustments based on upcoming project load.

Replaces $20/mo utilisation tool

Multi-chain automation recipes

Each recipe chains 2–5 agents together in automated workflows. One trigger. Multiple actions. Zero manual steps.

Project Plan & Resource

Growth

Project Timeline GenerationTask SchedulingResource AllocationNotify

Timeline generated → tasks scheduled → resources allocated → team notified. New project fully planned in one trigger.

Task Schedule & KPI

Growth

Task SchedulingWeekly KPI ReportProject Profitability AnalyzerNotify

Tasks scheduled → KPIs reviewed → profitability analysed → project intelligence delivered.

Resource Allocation & Capacity

Growth

Resource AllocationCapacity PlannerResource Utilization AnalyzerNotify

Resources allocated → capacity planned → utilisation analysed → workload balanced across team.

Project Profit & Resource

Starter

Project Profitability AnalyzerTimesheet RemindersRevenue Trend AnalyzerNotify

Project profitability reviewed → timesheet compliance checked → revenue trends updated → intelligence brief delivered.

The apps you're paying for separately

Add them up. Then look at what you'd pay with XIntelliSync.

Monday.com

Project management + tasks · Per-seat — team of 10 = $100/mo. No invoicing or payroll.

$10/seat

Asana

Task management + projects · Per-user — team of 10 = $110/mo. Business plan for workflows.

$11/user

Harvest

Time tracking + invoicing · Per-seat — team of 10 = $110/mo. Limited to time + basic invoicing.

$11/seat

Teamwork

Projects + time tracking · Per-user — team of 10 = $100/mo

$10/user

ClickUp

Projects + tasks + docs · Per-user — team of 10 = $70/mo. Business plan for advanced features.

$7/user

Your current stack$49/mo

XIntelliSync (all included)

$97/mo

Save $-48/mo · $-576/year

What you get from $97/month

8 project and time features — projects, tasks, time tracking, scheduling, templates, workflows, calendar, booking — all connected

6 AI agents handling timeline generation, task scheduling, resource allocation, and profitability analysis

Project Timeline Generation agent builds timelines from scope and resources — dependencies, milestones, and delivery dates mapped automatically

Time tracking flows directly into payroll and invoicing — hours tracked once, billed and paid without re-entry

Project Profitability Analyzer compares budgeted costs against actual time and expenses — flags projects going over budget

Multi-chain automation: one trigger generates timeline → schedules tasks → allocates resources → notifies team

Resource Allocation agent prevents overallocation by matching skills, availability, and current workload across your team

Project Templates let you launch new projects in seconds from proven blueprints — tasks, milestones, budgets, and roles pre-configured

No per-seat pricing. Your entire team on one flat monthly subscription.

Connected to invoicing, payroll, and analytics — project hours generate invoices, feed payroll, and update profitability analysis.

Connected across your entire business

This isn't a standalone module. It's connected to every other part of the OS.

When a timesheet entry is logged, the OS updates project cost tracking, payroll calculations, and billable hours for invoicing — in one transaction.

When a project milestone is completed, the OS can trigger invoice generation for that phase, update revenue forecasts, and notify the client — automatically.

Resource allocation considers payroll costs. When an employee is assigned to a project, the project budget reflects their actual cost rate from payroll data.

Project profitability analysis feeds into business health scoring and KPI dashboards. A project margin dip updates your operational intelligence.

Two versions of your business. Choose one.

Before XIntelliSync

Monday.com for projects. Harvest for time tracking. Asana for tasks. Three apps, three logins, none connected to your invoicing.

Project timelines built manually in a spreadsheet. Dependencies tracked in someone's head. Delivery dates are guesses.

Time tracked in one app, invoiced in another. Hours re-entered manually. Discrepancies between tracked and billed time.

Resource allocation is a conversation. "Are you available next week?" No visibility into workload across the team.

Project profitability calculated at the end — after the project is already over budget. No real-time margin tracking.

New projects start from scratch. No templates. The same project structure rebuilt every time.

After XIntelliSync

Projects, tasks, time tracking, invoicing, payroll — one OS. Hours tracked once, billed and paid without re-entry.

Project Timeline Generation agent builds timelines from scope and resources. Dependencies mapped. Delivery dates calculated.

Time tracking flows directly into payroll and invoicing. Track hours → generate invoice → calculate wages. One data entry.

Resource Allocation agent shows who is available, who is overloaded, and assigns work based on skills and capacity.

Project Profitability Analyzer tracks margin in real time. Budget vs actual updated with every timesheet entry.

Project Templates launch new projects in seconds. Tasks, milestones, budgets, and roles — all pre-configured.

The reasons operators switch

Per-seat project tools punish team growth.

Monday.com at $10/seat. Asana at $11/user. Harvest at $11/seat. Team of 15 = $150-$165/mo — just for project management. XIntelliSync: $97/mo flat — unlimited users, projects included with every other business function.

Project tools that do not connect to invoicing are half the picture.

Track 40 hours in Harvest. Switch to Xero. Create the invoice manually. Hope the numbers match. In XIntelliSync, tracked hours flow into invoicing and payroll automatically — because it is one OS.

6 project agents. Not "AI-powered project management." Agents.

Monday.com added "AI" features. Asana added "intelligence." XIntelliSync has 6 agents that generate timelines, schedule tasks, allocate resources, analyse profitability, and balance workload. Automatically.

Your projects should know about your revenue.

When project management and accounting live in different apps, a project going over budget does not update your cash flow forecast. In XIntelliSync, project profitability feeds into financial intelligence — because every system sees every system.

Simple pricing. No hidden costs.

First month 50% off. No setup fees. Cancel anytime.

Starter

$97/mo

First month $48.50

50 AI agents

Common questions

How many project management agents are included?+

6 agents: Project Timeline Generation, Task Scheduling, Resource Allocation, Project Profitability Analyzer, Resource Utilization Analyzer, and Capacity Planner. These handle planning, scheduling, allocation, and analysis.

Does XIntelliSync replace Monday.com?+

Yes. XIntelliSync includes projects, tasks, time tracking, templates, workflows, scheduling, and calendar — plus invoicing, payroll, CRM, and analytics. Monday.com is $10/seat for project management only. XIntelliSync is $97/mo flat.

Does time tracking connect to invoicing?+

Yes. Tracked hours flow directly into invoice generation. Log time against a client or project, generate the invoice from tracked hours — no re-entry, no discrepancies.

Is there per-seat pricing?+

No. Flat monthly pricing: $97 Starter, $297 Growth, $497 Enterprise. Your entire team uses project management. No per-seat charges.

How does the Project Timeline Generation agent work?+

It analyses your project scope, resource availability, and task dependencies to generate a timeline with milestones and delivery dates. You define the scope, the agent plans the execution.

Can I track both billable and non-billable hours?+

Yes. Time tracking supports billable and non-billable categorisation. Billable hours feed into invoicing. All hours feed into payroll. Utilisation analytics track the ratio.

What project features are available on Starter?+

Starter ($97/mo) includes calendar, schedule, booking settings, and 50 AI agents (including Project Profitability Analyzer). Growth ($297/mo) adds projects, tasks, time tracking, and project templates.

How does resource allocation work?+

The Resource Allocation agent matches team members to projects based on skills, availability, and current workload. It prevents overallocation and balances work across your team. Growth tier.

Does project data connect to financial analytics?+

Yes. Project profitability, resource costs, and time tracking data feed into business health scoring, KPI dashboards, and cash flow forecasts. One OS — project data is financial data.

Can I create project templates?+

Yes. Save any project structure as a reusable template — tasks, milestones, budgets, team roles, and dependencies. Launch new projects from templates in seconds. Growth tier.

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No setup fee. First month 50% off. Track time, manage projects, invoice clients — all from one OS.

No setup fee · First month 50% off · Cancel anytime