Digital & Tech · R&D Tax Tracked · Project Billing · From $97/mo

The AI Business OS for Australian Digital & Tech Companies.

150+ AI agents handle your project billing, R&D tax incentive tracking, SaaS revenue recognition, CRM pipeline, and BAS — so you build product, not spreadsheets.

Built for the digital agency owner and tech founder who ships top tools for clients and runs their own business on Google Sheets.

What XIntelliSync covers for Digital & Tech operators

Australian digital and technology businesses (SaaS, software development, IT services, MSPs) qualify for the R&D Tax Incentive (43.5% refundable offset under the AusIndustry / ATO joint program), the Export Market Development Grants (EMDG) scheme for offshore market promotion, and operate under the Information, Media and Telecommunications Award. They face Privacy Act APP compliance, Notifiable Data Breach (NDB) scheme obligations, Consumer Data Right (CDR) accreditation if handling banking or energy data, and Essential 8 cyber-security baseline expectations from enterprise customers and insurers.

What Digital & Tech operators get on day one

Every item below is included in your flat monthly subscription. No add-ons.

R&D Tax Incentive expenditure tracking — eligible activities logged automatically throughout the year, not reconstructed at tax time
Project and milestone billing automation — invoice fires on delivery, not when billing admin remembers
Built-in CRM with lead pipeline, demo tracking, and client health scoring — no HubSpot required
Foreign digital services GST tracking — AWS, Google, Figma, and other imported services handled correctly
Professional Employees Award payroll — developer, designer, and analyst classifications applied automatically
Live in under 10 minutes — digital and tech configuration from day one

Your price

From $97/month

From $48.50 first month — no setup fee

Digital & Tech compliance. Built in — not bolted on.

AI agents track every deadline. You get an alert before it becomes a fine.

Regulatory bodies tracked

ATO / AusIndustry — R&D Tax Incentive

Eligible R&D activity registration, expenditure tracking, 43.5% refundable offset for SMEs

ATO — GST and BAS

GST on digital services and SaaS, import of foreign digital services, quarterly BAS

Fair Work Commission — Professional Employees Award 2020

Classification levels for developers, designers, and digital staff; overtime thresholds

Deadlines tracked automatically
R&D Tax Incentive registration: 10 months after income year end (31 Oct for June year-end)
BAS quarterly: 28 Oct / 28 Jan / 28 Apr / 28 Jul
Superannuation 12%: 28th after each quarter end
STP Phase 2 finalisation: 14 July
FBT return: 21 May annually

The agents built for Digital & Tech

Run 24/7. No prompting. No babysitting.

Starter $97

Automated Invoice Generation

Sprint delivered. Milestone hit. Invoice sent automatically.

Generates project invoices on milestone completion, sprint delivery, or monthly retainer cycle. Includes project reference, deliverables, GST, and payment terms.

Digital agencies lose 12–18% of annual revenue to invoicing lag. Same-day milestone billing eliminates it.

Starter $97

Automated Lead Capture

Demo request hits CRM before you finish the call.

Captures inbound leads from website forms, email, and referral sources into the CRM pipeline automatically. Triggers qualification sequence immediately.

Research shows sub-5-minute lead response increases conversion rates by up to 400% vs same-day follow-up — this agent fires the moment a form is submitted.

Starter $97

Automated BAS Preparation

Digital services GST — including foreign services — prepared correctly.

Handles GST on Australian digital services, imported foreign digital services (Netflix, AWS, Google), and SaaS subscriptions — preparing quarterly BAS from live data.

Australian businesses must pay GST on imported digital services. Most don't. XIntelliSync captures every applicable service.

Growth $297

Automated Cash Forecast Updates

MRR, project milestones, and payroll — forecasted together.

Forecasts 30/60/90-day cash position from live bank feeds, accounting for MRR/ARR schedules, project milestone payments, upcoming payroll, and BAS.

SaaS businesses with predictable MRR can still have cash flow issues from implementation lumps. Daily forecasting makes them visible.

The shift Digital & Tech operators make when they switch.

Before XIntelliSync
✕R&D tax incentive is claimed from memory at tax time. Half the eligible expenditure is missed.
✕Project milestones are invoiced when billing admin has time. Client pays 30 days after that.
✕Your CRM is a mix of Notion, email, and who remembers the conversation.
✕GST on Figma, AWS, and Google Workspace is probably wrong. No one set it up.
✕Developer payroll classification is whatever the first person set up. It may not match the Award.
After XIntelliSync
R&D expenditure logged in real time throughout the year. Claim time is review, not reconstruction.
Milestone invoice generated on delivery. Client receives it the same day. Cash flow accelerated.
CRM pipeline updated automatically as leads progress. One view. Real time.
Imported digital service GST captured automatically. BAS correct every quarter.
Professional Employees Award applied correctly. Developer, designer, analyst — every classification right.

R&D Tax Incentive is $43.50 for every $100 you spend on eligible activities. Most tech companies miss 40% of it.

The 43.5% refundable R&D tax offset is the most underutilised tax incentive for Australian tech companies. Eligible activities must be registered by 31 October. Expenditure must be tracked throughout the year. XIntelliSync logs eligible R&D activity and expenditure automatically.

A digital business that bills on milestone is funding its clients between sprints.

A $500K project with 4 milestones and 30-day payment terms means you're funding $125K at any point. Automated milestone invoicing closes the billing gap. Automated follow-up closes the payment gap. Both together cut your outstanding receivables in half.

Tech companies use top tools for everything except their own operations.

The average digital agency runs its clients on Salesforce, its projects on Jira, and its own business on a free Xero account and a payroll spreadsheet. XIntelliSync gives your own business the same operational discipline you sell to clients.

Imported digital services attract GST. Most Australian businesses don't know.

From 1 July 2017, Australian businesses registered for GST must account for GST on imported digital services — AWS, Google Workspace, Figma, Slack, and others. XIntelliSync captures these automatically from your bank feed and includes them in your quarterly BAS.

One price. Everything included.

No setup fees. No per-agent charges. No per-employee add-ons.

Starter

$97/mo

First month $48.50

50 AI agents included

Most Popular

Growth

$297/mo

First month $148.50

100 AI agents included

Enterprise

$497/mo

First month $248.50

150 AI agents included

Common questions from Digital & Tech operators

Does XIntelliSync help track R&D Tax Incentive expenditure?
Yes. XIntelliSync logs eligible R&D activity and expenditure throughout the year from project data and bank feed transactions. This means your R&D Tax Incentive claim at year-end is a review, not a reconstruction from memory.
Does XIntelliSync handle project and milestone billing for digital agencies?
Yes. XIntelliSync generates project invoices on milestone completion or monthly retainer dates automatically. Sprint delivery, project phase completion, and fixed-fee billing structures are all supported.
Does XIntelliSync include a CRM for digital and tech companies?
Yes. Every XIntelliSync plan includes a built-in CRM with lead capture, pipeline management, demo tracking, and client health scoring. No HubSpot or separate CRM required.
How does XIntelliSync handle GST for digital services?
XIntelliSync handles GST on Australian digital services, SaaS subscriptions, and imported foreign digital services (AWS, Google, Figma). The correct GST treatment is applied automatically and included in your quarterly BAS.
Does XIntelliSync handle Professional Employees Award payroll for tech companies?
Yes. XIntelliSync processes payroll under the Professional Employees Award 2020 for developers, designers, engineers, and analysts — including salary classifications, overtime thresholds, and PAYG withholding.
Is XIntelliSync suitable for SaaS businesses with recurring revenue?
Yes. XIntelliSync handles MRR/ARR recognition, recurring subscription billing, and customer churn tracking. Cash flow forecasting accounts for subscription revenue schedules alongside project milestone payments.
Can XIntelliSync replace Xero for digital and tech businesses?
Yes. XIntelliSync replaces Xero, HubSpot Starter (CRM), and separate payroll tools — at $297/month vs $467+/month for the equivalent Xero-centred stack. Plus R&D tracking and 150+ AI agents Xero doesn't offer.
What does XIntelliSync cost for digital and tech companies?
Starter: $97/month (50 agents, first month $48.50). Growth: $297/month (100 agents, first month $148.50, includes payroll). Enterprise: $497/month (150+ agents, first month $248.50, includes multi-entity). No per-user or per-project fees.

Related pages

Compliance regimes for Digital & Tech

The Learn Centre pillars covering the regulatory regimes most relevant to Digital & Tech businesses. Each pillar tells you upfront what XIntelliSync prepares vs what stays your obligation.

Privacy Act / APP / NDBEssential 8 Cyber MitigationsAI VerificationAll 8 clusters in the Learn Centre

Your Digital & Tech OS. Live in under 10 minutes.

No setup fee. First month 50% off. R&D tracking, project billing, and CRM pipeline configured for your tech business in under 10 minutes.

The Trust Stack

34 compliance frameworks. Your data passes through every framework your industry is audited by.

Every AI action runs through 356 XGVS gates — BAS, STP Phase 2, GST, Payday Super, Privacy Act, Fair Work with 121 awards, Essential 8, and more. One gate fails, the action halts and tells you why.

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