Childcare & Early Education · ACECQA Tracked · CCS Billing · From $97/mo

The AI Business OS for Australian Childcare & Early Education Centres.

150+ AI agents handle ACECQA compliance tracking, CCS billing, Children's Services Award payroll, and BAS — so you focus on children, not compliance paperwork.

Built for the childcare centre director and early education owner who went into this industry for children, not for ACECQA audits, NQS assessments, and STP payroll.

What XIntelliSync covers for Childcare & Early Education operators

Australian childcare and early-learning services operate under the Education and Care Services National Law administered by ACECQA, with funding flowing through the Child Care Subsidy (CCS) reconciled quarterly via the Child Care Subsidy System. Services track the National Quality Framework’s seven quality areas, working-with-children checks, educator-to-child ratios, and the Children’s Services Award 2010 alongside standard payroll, super, BAS, and STP Phase 2 obligations.

What Childcare & Early Education operators get on day one

Every item below is included in your flat monthly subscription. No add-ons.

ACECQA NQS compliance tracking — reassessment schedule, NQF obligations, service approval conditions
Children's Services Award 2020 payroll — qualification-based classifications, Certificate III vs Diploma vs ECT rates
Educator Working with Children Check expiry tracked per staff member — alert 30 days before expiry
Parent gap fee invoicing automated — CCS offset applied, weekly invoices generated and sent
GST-free childcare fee treatment pre-configured — BAS correct from day one
Live in under 10 minutes — childcare industry configuration from day one

Your price

From $97/month

From $48.50 first month — no setup fee

Childcare & Early Education compliance. Built in — not bolted on.

AI agents track every deadline. You get an alert before it becomes a fine.

Regulatory bodies tracked

ACECQA (Australian Children's Education & Care Quality Authority)

NQF compliance, NQS assessment and rating, educator qualification tracking, service approval obligations

Fair Work Commission — Children's Services Award 2020

Educator classification levels, qualification-based pay rates, overtime, allowances

ATO — GST-free childcare and BAS

Childcare services are GST-free; correct treatment of fee income vs CCS offset in BAS

Department of Education — Child Care Subsidy (CCS)

CCS eligibility tracking, attendance recording, gap fee billing

Deadlines tracked automatically
NQS reassessment: scheduled by ACECQA, tracked by XIntelliSync
Educator qualification renewal: tracked per educator
Working with Children Check: tracked per educator and volunteer
BAS quarterly: 28 Oct / 28 Jan / 28 Apr / 28 Jul (childcare is GST-free — BAS is still required)
Superannuation 12%: 28th after each quarter end
STP Phase 2 finalisation: 14 July

The agents built for Childcare & Early Education

Run 24/7. No prompting. No babysitting.

Starter $97

Automated Tax Deadline Alerts

ACECQA reassessment, educator qualifications, WWC — all tracked.

Monitors NQS reassessment schedules, educator qualification renewal dates, Working with Children Check expiry per staff member, and all ATO obligations. Alerts the director before each deadline.

An expired WWC means the educator cannot be rostered legally. XIntelliSync prevents it from ever being missed.

Growth $297

Automated Payroll Processing

Children's Services Award payroll. Qualification-based rates applied automatically.

Processes payroll under the Children's Services Award 2020 — qualification-based classification levels (Certificate III, Diploma, Early Childhood Teacher), overtime, and allowances applied automatically.

Certificate III vs Diploma pay rates differ by $4–$8/hour. Misclassification creates Fair Work liability. Eliminated automatically.

Starter $97

Automated Invoice Generation

Parent gap fees invoiced weekly — automatically.

Generates parent fee invoices each week accounting for CCS offset, gap fee amount, and attendance days. Sends to parent via email automatically.

Childcare centres with automated gap fee billing collect parent fees 14 days faster on average.

Starter $97

Automated BAS Preparation

GST-free childcare services. BAS still required. Prepared automatically.

Childcare services are GST-free under GSTR 2004/2. XIntelliSync prepares BAS with correct GST-free treatment of fee income — and correctly handles any taxable ancillary services.

Childcare centres that incorrectly charge GST on fee income face ATO compliance action. This is pre-configured correctly.

The shift Childcare & Early Education operators make when they switch.

Before XIntelliSync
✕Educator qualification levels and WWC expiry dates are in a spreadsheet the director updates manually.
✕Children's Services Award classifications are guessed based on what the previous director set up.
✕Parent gap fees are calculated in a spreadsheet and invoiced manually every week or fortnight.
✕BAS is prepared by the accountant who may or may not know childcare services are GST-free.
✕ACECQA reassessment dates are tracked in a calendar — and then forgotten until the letter arrives.
After XIntelliSync
Educator qualifications and WWC tracked per staff member. Alert 30 days before expiry.
Qualification-based pay rates applied automatically. Certificate III vs Diploma vs ECT — correct every pay run.
Parent gap fees calculated and invoiced automatically every week. CCS offset applied correctly.
BAS prepared with GST-free childcare treatment pre-configured. Correct from day one.
ACECQA reassessment schedule tracked. Director alerted well in advance.

An expired WWC means the educator can't be rostered. Today.

Working with Children Checks expire at different dates for different educators. An expired WWC is a legal prohibition on rostering — and it's the director's responsibility. XIntelliSync tracks every educator's WWC expiry and alerts 30 days before, for every staff member.

Children's Services Award classification errors are systemic in the sector.

The difference between a Certificate III and Diploma pay rate is $4–$8/hour. Misclassifying a Diploma-qualified educator as Certificate III creates a Fair Work underpayment case for every hour they worked. XIntelliSync applies the correct rate based on verified qualification level.

CCS billing is complex. Manual gap fee calculation creates errors every week.

CCS subsidy varies by family income, activity test results, and service type. Gap fee calculation requires subtracting the right CCS amount from the full fee. One error per family per week creates reconciliation issues and parent disputes. XIntelliSync automates the calculation.

NQS assessment success starts 12 months before the assessor walks in.

ACECQA NQS ratings affect occupancy, parent trust, and funding eligibility. Centres that track NQF compliance year-round don't scramble before assessments. XIntelliSync tracks your ongoing NQF obligations so assessment readiness is continuous — not a crisis project.

One price. Everything included.

No setup fees. No per-agent charges. No per-employee add-ons.

Starter

$97/mo

First month $48.50

50 AI agents included

Most Popular

Growth

$297/mo

First month $148.50

100 AI agents included

Enterprise

$497/mo

First month $248.50

150 AI agents included

Common questions from Childcare & Early Education operators

Does XIntelliSync handle ACECQA compliance tracking for childcare centres?
Yes. XIntelliSync tracks NQS reassessment schedules, NQF compliance obligations, educator qualification expiry dates, and Working with Children Check renewals per staff member.
Does XIntelliSync handle Children's Services Award payroll?
Yes. XIntelliSync processes payroll under the Children's Services Award 2020 — including qualification-based classifications (Certificate III, Diploma, Early Childhood Teacher), overtime, and allowances. STP Phase 2 and super (12%) included in Growth tier.
How does XIntelliSync handle CCS billing for childcare centres?
XIntelliSync calculates parent gap fees accounting for Child Care Subsidy offset and generates weekly parent invoices automatically. CCS eligibility tracking and attendance recording are included.
Is childcare GST-free? How does XIntelliSync handle this?
Yes. Childcare services are GST-free under GSTR 2004/2. XIntelliSync pre-configures this treatment for all childcare fee income and prepares BAS correctly without requiring manual GST coding setup.
Does XIntelliSync track Working with Children Check expiry?
Yes. XIntelliSync tracks WWC expiry dates for every educator and volunteer in the centre and sends alerts 30 days before each expiry. Renewal is external — XIntelliSync ensures it is never missed.
Is XIntelliSync suitable for family day care and centre-based care?
Yes. XIntelliSync supports both centre-based care (long day care, preschool, OSHC) and family day care coordination units. Configuration varies by service type during onboarding.
What does XIntelliSync cost for childcare centres?
Starter: $97/month (50 agents, first month $48.50). Growth: $297/month (100 agents, first month $148.50, includes payroll automation). Enterprise: $497/month (150+ agents, first month $248.50). No per-child or per-educator fees.
Does XIntelliSync track educator qualification requirements for ACECQA?
Yes. XIntelliSync tracks educator qualification status, renewal requirements, and upgrade pathways relevant to ACECQA educator-to-child ratio requirements and NQF compliance.

Related pages

Compliance regimes for Childcare & Early Education

The Learn Centre pillars covering the regulatory regimes most relevant to Childcare & Early Education businesses. Each pillar tells you upfront what XIntelliSync prepares vs what stays your obligation.

Privacy Act / APP / NDBPayroll Compliance AustraliaWHS AustraliaAll 8 clusters in the Learn Centre

Your Childcare & Early Education OS. Live in under 10 minutes.

No setup fee. First month 50% off. ACECQA tracking, educator qualification management, and parent fee billing configured in under 10 minutes.

The Trust Stack

34 compliance frameworks. Your data passes through every framework your industry is audited by.

Every AI action runs through 356 XGVS gates — BAS, STP Phase 2, GST, Payday Super, Privacy Act, Fair Work with 121 awards, Essential 8, and more. One gate fails, the action halts and tells you why.

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