How to Track Expenses and Receipts in XIntelliSync

The ATO requires you to keep receipts for 5 years. Most businesses lose them in 5 days. XIntelliSync digitises your expense management so every receipt, every transaction, and every GST claim is captured, categorised, and audit-ready.

Capturing Expenses

There are multiple ways to record expenses:

• Manual entry — add expense details, category, GST status, and attach a receipt
• Receipt upload — upload a photo or PDF, let AI extract the details
• Bank feed matching — expenses from connected bank accounts are auto-suggested
• Bulk import — upload CSV/Excel files for historical expenses

GST Categorisation

Every expense is categorised for GST purposes — GST-inclusive, GST-free, or input-taxed. This categorisation feeds directly into your BAS preparation, so GST input credits are calculated automatically.